If you are in charge of organising a business meeting then you will probably already know how much people hate them. After all, nobody likes being called into a huge room with a dozen chairs, only to be shown graphs and charts for half an hour. To make things even worse, they are probably also waiting to get home and de-stress, and you are the one person to stand between them and that. If you want to avoid all of this then there are ways for you to make your business meeting way more interesting and you would be surprised at how easy it is for you to engage your team as well.
Set an Example
When you host a meeting, you need to do everything you can to set a good example. If you know that you want your team to have a good amount of energy and focus then you need to show these qualities to them as soon as you walk into the conference room. Your team will be able to pick up on your body language right away, so it is crucial that you go the extra mile when it comes to setting the tone and pace of the meeting. The problem that a lot of people have when they host a meeting is that they let the negativity of the team affect their own behaviour. This should never be the case, and when you have energy, it is more than possible for you to turn a team of unexcited entrepreneurs into buzzing and active workers.
Connect with People
It’s important that you make connecting with your team a priority. You don’t want to open the meeting by reading the agenda and you also don’t want to start it off with a boring, drab sentence. Try and instead, read out a few reasons why everyone is there together and also talk about everything that you want to accomplish in the meeting as well. Talk about how these goals will better the company, how important it is to work together and even how much faith you have in them as a team. This is far better than reading from a script, so do keep that in mind when you are organising your next meeting.
Utilise Technology
There is nothing worse than having to sit there for ages while someone gets out a huge sheet of paper and a whiteboard pen. After every point has been talked about, you then have to get a new piece of paper, pin it up and dispose of the old one. In this time, the mood of the room can drop, so don’t be afraid to utilise technology to try and keep up the pace of the meetings you host. Audio video services are great here and they can really help you to not only keep people engaged, but to also create talking points as well. You can have your entire meeting planned out days in advance, and you can also utilise online resources to try and make your points much more efficiently as well.