When people talk about communication, they often refer to the way your business communicates with external forces. I’m talking about communication with customers or partners/suppliers. However, internet communication – among employees – is just as important.
If you don’t have excellent communication within your office, then you’ll inevitably be unproductive and less efficient that you could be. So, here are some simple steps to fix that.
Connect Devices To One Another
The beauty of modern technology is that it allows pretty much everything to be connected. With regards to your office, you need to think about connecting different devices to one another, so they’re part of the same network. All you need to do this is a Voice and Data Cabling Service that will set everything up and allow you to create a network where technological devices can talk to one another. In essence, it allows everyone’s computers to be part of the same system. This means you all have access to the same system, which will enable you to collaborate on different devices and communicate with one another far easier than ever before.
Set Up Group Chats
As well as ensuring the devices can connect and communicate with one another, you must ensure your employees can talk to each other no matter where they are. The best way to do this is by creating office group chats. You could have a main one for everyone in the office, then sub-groups for specific people who work together. For example, there could be a sales team group chat, a marketing chat, and so on. This allows individuals to talk to each other in private without bothering anyone else. It also ensures that they can chat and communicate even if someone isn’t in the office that day or they’re on different sides of the room.
Hold Weekly Meetings
Once a week, you should try and dedicate some time to a meeting with your office team. You only need one per week, and the aim should be to collect ideas and ensure everyone is on the same page. It’s almost like an open forum where people can make their feelings known and have a chance to speak to other people if they’ve perhaps not responded to messages in the last few days. Most of all, it allows you to communicate clearly with everyone and make sure they’re all on the same path as you. The meetings don’t have to last long, and they should be quite relaxed as well. You want to create an environment that helps people open up and talk, which ultimately makes them better communicators and they feel more comfortable talking to fellow employees.
When your entire office can communicate and converse effectively with one another, then it keeps your business nice and steady. Everyone should know their roles and be aware of what they have to do. An office that fails to communicate will end up in complete and utter chaos as everyone is all over the place with no clue what’s going on!